Gas Safety Records

Gas Safety Records

As a landlord you have specific legal responsibilities when it comes to gas safety. The Gas Safety (Installation and Use) Regulations require landlords to have a gas safety check done by a Gas Safety registered engineer every twelve months. 


What is a gas safety check?

Faulty gas appliances and fittings, or blocked flues can cause the following gas safety risks:
- Gas leaks
- Fires
- Explosions
- Carbon monoxide poisoning

A Gas Safe registered engineer will check these are in good working order and safe to use. After the gas safety check, the engineer will give you a record of the checks carried out. As a landlord you must give a copy to your tenant within 28 days. If you are a new tenant, you should get a copy of this before you move in.

You can find a gas certified business in your area on the Gas Safety Register website.

A landlord's gas safety record must contain:

- A description of and the location of every applicance and/or flue checked

- The name and signature of the person carrying out the check and either their registration number of the registration number of their employer. Electronic signatures are permissible- see TB 076 Electronic records and signatures.

- The date on which the appliance or flue was checked

- The address of the property where the appliance and/or flue is installed

- The name and address of the landlord (or agent, where appropriate)

- Any defect identified and any remedial action taken

- A statement confirming that the safety check completed complies with the requirements of the Gas Safety (Installation and Use) Regulations 1998, Regulation 26(9). When a person performs work on a gas appliance, they shall immediately thereafter examine:
a) the effectiveness of any flue
b) the supply of combustion air
c) its operating pressure or heat input or, where necessary, both
d) its operation so as to ensure its safe functioning

Landlord Responsibility for Gas Safety